Analyzing the OLM to PST Issues

Microsoft Office for Mac has brought Microsoft products to MAC OX platform and Outlook is incorporated in it. Now the MAC users are able to use Outlook as their email manager and store their contacts, messages, journals, notes, events, and much more in it. It uses OLM file format which has equal significance like PST and all the Outlook information is stored in it. But just like any other file stored in the system OLM file is also vulnerable to various threats like hard disk failure, abrupt system breakdown, virus attack, operating system malfunction and hacking etc. Losing OLM data means losing important email messages, contacts, events, and notes.
Here are various scenarios related to corruption in OLM files and how you can handle them –

  • Microsoft Outlook has encountered a problem –

Whenever Outlook has to manage a large set of data for a longer period of time, it starts to become slower and gradually it stops working. It gives following error message –

“Microsoft Outlook has encountered a problem and needs to close. We are sorry for the inconvenience.”

Solution –

Here are some steps which can help to recover Outlook from such situation-

  1. Close the Outlook application along with Database Daemon.
  2. Change the Microsoft Outlook for Mac preferences to Desktop in the Library Folder and restart the Outlook application.
  3. If the problem persists, then bring the Microsoft User Data to Desktop. If it solves the problem, then it means that the database is corrupt and must be repaired as soon as possible.
  • Outlook Database Daemon error –

Database Daemon is the networking program which works when all the MS Office applications are not running. When Outlook stops working due to sudden crash, it gives the following error message –
“Microsoft Database Daemon cannot be opened because of a problem”.

Solution –

Trying below mentioned methods may fix this issue –

  1. Create a new user account, and check if the problem remains. If you still see the error message, then there is problem in the user preferences.
  2. Update the office application. It may remove the problem.
  3. Restore the database from the backup.
  • OLM file corruption and DLL issues –

The most prominent reasons behind corruption of OLM files is improper synchronization between Mac for OS X and outlook application. It may be due to slow network, abrupt Outlook shutdown, and problem in message reading etc. A user will witness following errors –
“An unknown error has occurred in Outlook. Error code – 17199.”
“cannot find [file-path] \OLM.DLL.”
“This application failed to start because OLM.DLL was not found. Re-installing the application may fix this problem.”

Solution –

Having a backup of the OLM mailbox is a wise option as it can be used in case the actual mailbox gets corrupt. The user can import OLM file using the following steps –

  1. Start the Outlook for Mac.
  2. Choose Import under the File menu option.
  3. Choose Outlook Data File as the Import option and click right arrow.
  4. Select Outlook data file and click Import button.
  5. Outlook will show the imported items in On My Computer in the navigation pane.
  • General compatibility issues –

Compatibility is an important issue between MAC OS and Outlook for Mac and when both applications do not synchronize well, then it starts to give various error messages depending on the compatibility scenarios-
“Microsoft Outlook must be closed because an error occurred. Any unsaved work may be lost.”
“Sync pending for this folder”
“attachments exceed the limit allowed please remove attachments, sync error code 17193”

Solution –

Try following methods to handle the compatibility issues-

  1. Always install the latest updates.
  2. Start the Outlook for Mac holding the Option key. It will open the database and run a diagnosis.
  3. Export all the Outlook data in the OLM file using the Export option under the File menu.

Use third-party tools –

The manual processes may cure the problem once or for a limited period of time, but corruption may occur again and damage the OLM file beyond repair. It is better to use OLM to PST converter tool which can migrate all the Outlook for Mac contents like emails, contacts, calendars, email attachments, events, and hyperlinks. It has multiple advanced features like “Find Messages” which helps the user to search any particular email using different criteria like from, To, Subject, received before/after (time), and attachments. The tool does not hamper the data and completely secures the integrity of whole OLM file. Additionally, the split PST features allows the user to divide a large sized PST file into several smaller sized PST files. After a successful conversion the PST file can be saved on any desired location or the user can directly migrate the converted PST files to Office 365 or live Exchange Server, GroupWise or Domino Server.

Email client users nowadays are much more conscious about backing up their data, especially when they handle critical data through the email. If you are an Outlook for Mac user, you can back up the OLM data in different ways. Here we will have a look at why you need to backup OLM file and how to do it.

Benefits of backing up Outlook for Mac Data File (OLM)

  • A good backup helps to restore data after OLM file corruption; also it protects OLM data against Outlook for Mac errors.
  • It helps to transfer data (all the data or only the required data) from one Mac system to another.
  • OLM data, when converted to a different format (like PST), is accessible in a different environment (like Windows & MS Outlook).
  • Archiving the OLM data reduces the size of the inbox, and enhances the Outlook for Mac performance.

Backup OLM files

Outlook for Mac Data files can be backed up in different ways.

  • Export by item type

The Export feature (accessible from the File menu) of Outlook for Mac helps to export Mail, Contacts, Calendar, Tasks, and Notes to another location. Here, you can choose to delete or not to delete the (exported) items from Outlook for Mac.

  • Export individual items

From the Outlook for Mac item list, one can drag and drop one or more items to desktop or to another folder (use Finder). In this case, messages are exported as EML files, calendar events/tasks as ICS files, contacts as VCF files, and notes as HTML files.

Can the OLM backups be used in Windows environment?

Quite often it is necessary to access OLM data in Windows environment. But when the export method is used, the data is backed up in the OLM format itself. MS Outlook, the Microsoft email client for Windows environment, cannot open OLM files (unless converted to PST format), and Outlook for Mac does not have an option to Export OLM files to PST. So the best option here is to use third-party tool like OLM to PST.

OLM to PST converts OLM files to PST and makes Outlook for Mac emails accessible in Windows environment (using MS Outlook). Also, this tool helps to save emails directly in Office 365, Exchange Server, and many other destinations/formats.

More information here:-

Mac system maintains the mailbox data in OLM file format. If you are the Mac user, then you must be well aware of the all possible intrusions and technical issues. The best functionaries of the Mac system sometimes become the worst nightmare for the user. For every application, Apple has developed a different Updating facility. Terming the MAC system as spoon-fed child won’t be wrong to say. Its files cannot be accessed in any other platform until any perfect converter assists the user. If user tries to be too technical without taking any assistance, then there are chances that the file from Mac system may get corrupt.

The mailbox items of Mac system are very much different from the mailbox items in Windows platform especially for Outlook mails. When the mailbox items get corrupt, they need special treatment and often takes much time to repair than Outlook mailbox items – This is what the most professionals say from their experience.

What makes Mac system mailbox inaccessible?

There are instances when Mac system mailbox items are not accessible. Usually, such files are said to be corrupt and cannot be retrieved with normal procedure. There are different factors that are held accountable for OLM file inaccessibility. Some of the most infamous factors are as follows:

  • Installation issues.
  • Sudden Mac system crash.
  • Mac Server crash.
  • Virus Intrusion affecting OLM file functionality.
  • Sharing of corrupt OLM files.

Apart from the factors responsible, there are certain errors that pops-up and clearly indicates OLM file corruption. Some of the most encountered errors are as follows:

  • Error – ‘This application failed to start because OLM.DLL was not found. Re-installing the application may fix this problem’

  • Error – ‘An unknown error has occurred in Outlook. Error code – 17199

  • Error – ‘Cannot find [PATH]\OLM.DLL’

To gain the accessibility in the OLM file irrespective of the level of corruption or file damage, it is professionally recommended to take external assistance. The selection of external assistance is entirely upon user’s end as it is the most critical step. The most common choice of the user is OLM to PST tool.

How third party tool works?

For recuperating and migrating the OLM files to the accessible platform, there is a need of third party tool OLM to PST converter. The tool is powered by the sophisticated algorithm that has been designed to accomplish such conversion. The entire process is extremely smooth and fast which can be easily understood by a non-technical user as well. Some features of the third-party tool make it more demanding than other conventional tools.

  • Perfectly repairs damaged and inaccessible OLM files.
  • Allows to save different email items in PST, DBX, EML, MSG, MBOX, IMAP, TXT, RTF, HTML, and MHTML.
  • Assists in direct migration of OLM files in different destinations like Outlook Web App and Office 365.
  • Provides migration facility of repaired OLM files directly to email servers and webmails.
  • Data Integrity and Meta properties remains intact.
  • Comes with a free trial version to give an idea about the tool’s functioning.

The tool completes the conversion process within few steps. Let us have a glimpse of the functioning:

  1. Select the corrupted OLM file.
  2. After the data is recovered from the corrupt file, easily preview the same within tool’s interactive interface. Now, select the preferable file format (PST, EML, IMAP, TXT, etc.) from the right panel.
  3. Enter the desired location to save the recovered file.

If you are managing your personal and professional emails on Outlook platform (whether on Microsoft or Mac machine), then you must be well aware about how important are these identities to efficiently manage your accounts. An identity is responsible to store the set of e-mail messages, calendars, contacts, tasks, account settings and more. The identities can be managed under Microsoft Database Utility, which gets automatically installed along with the Office installation.

The information stored on each identity can be located on this default path:

/Users/ username/Documents/Microsoft User Data/Office 2011 Identities/
However, the users may sometimes find the difficulty in accessing the identities, especially when they have re-installed Outlook for Mac 2011. This inaccessibility issue is often accompanied with an error message: “Identity could not be open with this version Outlook for Mac”.

This error is occurred when the user has re-installed Office for Mac without installing the latest updates. As a consequence of this error message, the user is unable to access emails and other important information stored on the Outlook data files.

Other Errors that occur due to corruption in Identity folder are:

  • Contact entries are not displayed properly.
  • The search function does not work or give results as per the set criteria.
  • Outlook items fail to open.
  • Outlook stops responding or quits unexpectedly.
  • Other information like tasks, contacts etc. are not recorded in Outlook appropriately.
  • Blank Office Reminders window appears.

Resolution to fix Identity inaccessibility issues in Outlook 2011 for Mac
To resolve this error, follow the given steps:

  1. Close all the applications in your Mac machine except the Finder program.
  2. Look for hard disk space available in your machine. It should be three times of the size of Outlook Identity folder. To verify the hard disk size, follow these steps:
    • In Finder program, click Go -> Home -> Open Documents Folder.
    • Now, go to Microsoft User Data -> Office 2011 Identities -> Identity Folder.
    • Click on File menu and select Get Info -> Get Information.
    • Lastly, analyze the hard disk size.
  3. Create Backup of current Identity via following steps:
    • Click on Go -> Home in Finder program.
    • Select Documents folder and click on Microsoft User Data.
    • Now, right-click on Office 2011 Identities folder, and select Duplicate option. It will create backup of the folder.
  4. Rebuild Database files.
    After the backup is created, you have to rebuild the database. For this, follow the below steps:
    • Press Option key from the keyboard and click on desktop icon Outlook 2011 to open the Database Utility Window.
    • Click the database which you want to maintain and click on Rebuild button.
    • To display the present status, a Rebuilding Main Identity window will appear.
    • On the completion of this process, a pop-up will appear stating ‘Your database was rebuilt successfully’.
    • Click on Done. Also cross-check whether your problem is resolved or not. If not, then proceed further, else you can stop here.
  5. Generate a new Identity Folder.
    When more than one profile is configured in Outlook, then there will be multiple identities as well. And each identity has individual address book, calendars etc. So, you need to check the identity folders, which identity folder is damaged and thus, there is a need to create new identity to fix the issue. Follow the given steps to create new identity:
    • Close all the programs and open Microsoft Database Utility by pressing Option key and clicking Outlook 2011 icon from desktop.
    • Now, click on + button from the left side panel of utility window and give name to this folder.
    • Click on Action button and select Set as Default option to set the newly created folder as default identity.
    • Finally, close the MS Database Utility window. The issue would have been resolved.

So, this is the traditional method to resolve this issue. However, if you notice this method is highly time-taking and confusing. A person without technical know-how will fail to resolve this issue using the above mentioned technique.

To access the Outlook Identity folder thoroughly and swiftly, one can go for a third party OLM to PST Converter tool which repairs the OLM files within few clicks and make it accessible despite of severe damage in the file. It allows users to competently migrate all Outlook for Mac data – contacts, emails, attachments, hyperlinks etc. to MS Outlook. It has various saving options available other than PST like – DBX, EML, HTML, MSG, IMAP, etc.; web-based email clients; and email servers. The tool also generates four types of file analysis reports – Total item types, mail flow density by date/senders, and interaction between users to summarize the file data. The basic functioning of the tool is illustrated in following steps:

  1. Select the OLM file to be recovered.
  2. Preview the file’s content within the tool’s interface after the data is recovered. Then, select the file format (PST, MSG, HTML etc.) to save the recovered data.
  3. Finally, mention the desired saving location.

Microsoft Outlook is available for both Windows and Macintosh operating system. But, Windows Outlook supports PST file format and Mac Outlook supports OLM file format. You cannot open an OLM file in Windows Outlook because it’s not compatible with it. You would need to convert OLM files to Windows Outlook supportable PST format. One way to perform OLM to PST Conversion is using the manual procedure but requires a good technical knowledge. Another approach you can opt is the usage of a third-party software.

Manual OLM to PST Conversion

Before starting the conversion, take backup of OLM files. First, you need to create an IMAP account which will help in transferring Mac Outlook mailbox data to Windows Outlook. To create IMAP account, simply open your Gmail account, go to the settings page, click Forwarding and POP/IMAP tab and enable IMAP status. And, you’re done. Now, after creating the IMAP account, setup Mac Outlook with your IMAP mail account. To do the same, follow the steps given below:

1. Open Mac Outlook
2. On the welcome screen, go to Tools >> Accounts
3. On Accounts page, click on Email and enter email information (Email address, Password and other details)
4. Now, click on Add Account button (IMAP mail account will be added successfully)

Now, you need to create a Gmail label to synchronize it to the Mac Outlook. To do this, follow the below-given steps:

1.Open your Gmail account

2.Go to settings page and click on Labels

3.Now, create a new label as per the instructions given (Show in IMAP box should be checked)

4.Now, go to your Mac Outlook and click on the Send/Receive button to update the IMAP mailbox

Migrate Mac Outlook Emails to IMAP Mailbox

Now, migrate all your Mac Outlook emails (stored in OLM files) to newly created IMAP mailbox. To perform the migration, follow the steps given below:

1.Open Mac Outlook application
2.Now, right click on any mailbox item that you want to move and click on Move >> Copy to Folder
3.Now, type the name of your IMAP folder and click on Copy
4.Now, click on Send/Receive button to update your Mac Outlook IMAP folder

All the copied emails or other mailbox items have been synchronized to the IMAP mailbox. Now, you need to perform the same process to import the IMAP mailbox folder (containing copied OLM emails and other mailbox data) to Windows Outlook.

Create a new IMAP mail account and drag it to your Windows Outlook Inbox Folder. The OLM to PST migration process is complete.

Drawbacks of the Manual method.

If you review the entire manual procedure, you’ll find it extremely lengthy, time-consuming and confusing. If you don’t have proper technical knowledge, you won’t be able to perform it without any technical assistance. And, the entire process may involve data loss. So, always take backup of OLM files before you start the conversion process. Another drawback associated with the manual method is that it cannot migrate or convert corrupt OLM files. Thus, manual method is not very much recommended by professionals.

There is a better, easy and more reliable solution for OLM to PST Conversion – a third-party professional software. There are numerous professional tools available but the most prominent one is OLM to PST Converter.

About OLM to PST Converter

OLM to PST Converter is the one-stop solution for migrating any kind of OLM file (healthy or corrupt) to Windows Outlook with complete accuracy. The tool has got two major roles to play:

  • it effectively fixes all OLM corruption issues irrespective of the cause of corruption.
  • it allows complete migration of Outlook for Mac OLM files to MS Outlook in a very short span of time. And, there is absolutely no risk of data loss.

Unlike the manual method, it’s extremely easy to operate. Its interface and features are self-explanatory. Anyone without technical knowledge can easily operate OLM to PST Converter tool.

The proficient tool allows you to save OLM files in multiple formats apart from PST format. You can save recovered OLM files in EML, DBX, MSG, MBOX, HTML, IMAP, TXT, RTF, and MHTML formats. The tool also provides option to export OLM files to different email servers and web-based mails. OLM to PST converter is compatible with all versions of MS Outlook and Outlook for Mac. And the best part is the tool ensures data’s originality and integrity.

The fast and easy conversion primarily includes following basic steps:

  1. Select the OLM file (healthy or corrupt) to be converted.
  2. The tool will recover the file’s data within few seconds and you can preview the complete data including mails, tasks, sent items etc. And from the Saving Options, select the file format in which you want to save the data.
  3. Lastly, Browse the location to store the recovered data.

Outlook for Mac is an email maintenance software embedded in Mac system. Outlook for Mac contains different folders of certain importance. Within these folders there is a folder of contacts that maintains the list of different users with which current user is linked. This folder is sometimes called as ‘Address Book’. The contacts which are available in contact folder is used for sending files, messages, emails and attachments. Outlook for Mac works swiftly and often remains available to the user, but due to its high maintenance cost, user or organization looks for some other options. The most advised and reliable option remains in this case is MS Outlook.

MS Outlook is the most preferred mailbox maintenance software whose operational and maintenance cost is much lower than Outlook for Mac. The issues associated with MS Outlook are lower as compared to Outlook for Mac. Apart from these benefits, MS Outlook is simpler to operate than Outlook for Mac and due to these reasons MS Outlook is much convenient to the users.

Now, consider a situation where you as a user wants to transfer the contact list from Outlook for Mac to MS Outlook. The situation is quite tricky as there is no direct migration link between two platforms. This is because MS Outlook for windows does not support OLM file format due to which OLM files remain unrecognized even if they are downloaded by the user. However, there are chances of Migrating the data files from Mac to MS Outlook by involving MS Exchange Server. To do this, you got to connect to Exchange Server by using either cached exchange server or online exchange server.

Swift migration of data files

Instead of going through long procedure of accessing Exchange server in cached or online mode and processing data file transfer, it is wiser to take assistance from reliable third-party OLM to PST converter tool. The assistance from third-party ensures swift and reliable migration of mailbox items of the user’s mailbox from Outlook for Mac to MS Outlook. During the entire process the data integrity is perfectly maintained.

OLM to PST converter is the best tool to get rid of lengthy migration process. This tool migrates the mailbox contents like contacts, emails, calendar, hyperlinks and email attachments, etc. to PST within few clicks. The tool not just simply migrate the OLM files to PST, but it also efficient in repairing the damaged OLM files.

Sometimes OLM files get damage due to certain software and hardware anomalies, due to which OLM file content remains at risk. It is OLM to PST that repairs and recovers OLM file and saves it to Outlook Web App and Office 365 cloud. However, if user wants to save the email items to different format like DBX, MBOX, MHTML, HTML, EML, MSG, IMAP, RTF and TXT, then it can be done for sure. The other option OLM to PST provides for saving recovered email items is saving them in email server and webmails.

During entire process data integrity is maintained and to make the migration process easy to understand for the user, OLM to PST converter generates File Analysis Report of four types, namely: Total item types, Mail flow density as per data or sender and interaction made via mail between sender and receiver.

The tool best performs when user system is preinstalled with Pentium class processor and contains 512 MB RAM, 50 MB space for software installation and some disk space to save results. Moreover, the tool supports nearly all versions of MS Outlook, Outlook for Mac, Windows Server and Windows OS.

Basic steps involved in the recovery process are:

  1. Using Browse button, select the corrupted OLM file.
  2. The tool recovers entire mailbox data like contacts, emails, attachments, tasks etc. and let users to preview the data at one go. After preview, select the file format from the Task Pane to save the recovered file to PST, MSG, TXT, RTF, HTML or Email Servers or Web Based emails etc.
  3. Give the preferable location to store the recovered file.

Some situations can be annoying in Outlook for Mac email client, especially when you are about to send an important business email and suddenly out-of-the-blue the error code -17199 pops-up by throwing a textual message that appears as:

An unknown error has occurred in Outlook. A message in your Outlook could not be sent. The account which created the message could not be found.
Error code: – 17199

Despite your multiple attempts of using send/receive process, you fail to send the message that has gone in your outbox folder. At this bizarre moment, the user may even be requested to re-enter the respective email password.

Outlook for Mac uses OLM files to store the user mailbox information on the storage drive of the local machine. These OLM files may become inaccessible when undergo any kind of unfavorable conditions. The reason to become inaccessible could be because of various reasons, such as

  • An abrupt crash in Outlook for Mac may cause inaccessibility in Mac OLM files
  • Virus attacks that may have entered through the network in Mac system results and forcing OLM files to become corrupt
  • Any kind of interruption while installing Mac Outlook may even cause corruption in OLM file.
  • Corrupt storage media even including portable data stored.
  • Crash in Microsoft Exchange Server
  • Improper shutdown of Outlook applicatio
  • Trying to import the Mac OLM files to Outlook for Windows without altering the format
  • Growing storage size issues

This OLM file error code 17199 is a stubborn error and would not be fixed even if you try to re-install the MS Office application.

“Resolution to Error code 17199: “An unknown error has occurred in Outlook”

The resolution involves a three-step procedure, implement the following steps to fix error 17199:

  • Step I: Make Sure That You Are Connected with Web: Run a test to verify that you can login through a web-based application. For instance, you can sign in your Google+ account, if you can log-in then well-and-good, and if not able to sign in then immediately connect with your email provider to facilitate you the authentic username and its respective password.
  • Step 2: Send Entire Outbox Emails to Trash: Go to your Outbox folder and delete the pending emails. Now perform a Send/Receive operation. However, if the problems still exists then jump to next step.
  • Step 3: Re-type your username and password: In order to perform this step, implement these following steps precisely.

1. Launch Outlook application.
2. Go to Tools menu option and click Accounts.
3. Select your email account, showcased on the left pane of the window.
4. Type the valid and error-free email address and respective password.
5. Validate that the listed “Outgoing server” and “Incoming server” are precise.
6. Hit the red button using your cursor, in the upper-left corner of the window in order to close the window.

If error is not resolved using the manual method, then there is an alternative yet robust solution available to fix this error code: 171799 issue. Try using a third-party OLM to PST recovery tool like OLM to PST that repairs and restores Mac OLM file to Outlook PST file in just a matter of minutes. The complete conversion is carried out with absolute precision keeping the original structure, Meta properties, formatting intact

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